Position: Executive Assistant

Full Time Employee

Pay Range: $45,000 - $55,000

Location: Chattanooga, Tennessee

Start Date: December 2024

Thousand Hills Company is a creator of new home communities. Launched by a team of lifelong friends with vast experience in real estate, investing, entrepreneurship and venture capital, Thousand Hills Co began with a single community in March 2020. Today its portfolio features more than a dozen communities with a pipeline of 1,300+ homesites across 500+ acres throughout the Greater Chattanooga Area. And we are just getting started!

We envision our work as a restorative effort between people and this beautiful planet, allowing the human spirit to thrive and connect with others and the land around it. Our communities are far more than simply homesites, streets and sidewalks; they are invitations to flourish and become who we truly are.

We approach development as an act of stewardship, combining experience with artistry to create communities that value the land and human experience. Our mission is to recognize and preserve the uniqueness and natural beauty of each piece of land while developing its accessibility and livability so that more residents can enjoy its benefits for generations to come. We treat landowners, investors, homebuilders, and neighbors with respect and honesty, building relationships in ways that are unique in real estate development. With thoughtfulness and intention, we approach our work with the next one hundred years in mind…and we hope you will too!

We are seeking an Executive Assistant to support a senior partner in daily operations, administrative duties, and personal tasks. The ideal candidate is a detail-oriented, persistent, and resourceful person who excels in a fast-paced environment. By anticipating the partner’s needs and ensuring that priorities are met, this individual will play a pivotal role in driving efficiency, maintaining organization and structure, and contributing to the overall growth and success of the business.

Key Responsibilities

1. Calendar and Schedule Management: Oversee professional and personal schedules, organizing meetings, tasks, events, and travel.

2. Communication Handling: Screen emails, calls, and messages, responding on behalf when appropriate and ensuring important and time-sensitive information reaches the right parties.

3. Meeting Participation and Documentation: Attend meetings, assisting with the preparation of supporting documents and agendas. Prioritize and follow up on action items to ensure completion.

4. Document Preparation and Reporting: Assist in preparing and updating spreadsheets, reports, and presentations for key stakeholders, including investors, bankers, and partners.

5. Coordination with External Partners: Collaborate with legal teams, engineering firms, homebuilders, and service providers to ensure timely project execution.

6. Legal Document Facilitation: Support the creation and organization of contracts, agreements, deeds, and other legal paperwork.

7. Project Management and Deadline Tracking: Prioritize key projects, maintain timelines, and track deadlines.

8. Process Improvement: Develop, implement, and refine organizational processes and systems.

9. Real Estate Assistance: Aid in managing real estate activities, including rentals, sales, renovations, and related administrative tasks.

10. Personal Assistance: Support with personal tasks as needed to help maintain a balanced workload.

Skills and Traits

1. Handle confidential information with discretion and professionalism.

2. Adapt quickly to changing circumstances, and approach tasks with a flexible mindset.

3. Ability to take proactive action and make informed decisions, often in situations where information is incomplete or ambiguous.

4. Ability to focus and maintain productivity in a small office environment.

5. Efficiently balance multiple projects and tasks, prioritizing effectively to meet deadlines and achieve goals.

6. Display a willingness to learn and independently research, providing the necessary insights for informed decision-making.

7. Possess an understanding of legal language and be at ease reviewing and interpreting contracts and similar documents.

1. 3+ years in an executive assistant, administrative, or similar role.

2. Experience supporting executive-level leaders in a high-stakes environment.

3. Familiarity with finance, real estate, or legal documentation is a plus.

4. Proficient computer skills, including operating a Google Apps-based environment, Slack, Excel, word processing, etc.

5. Excellent written and verbal communication skills.

6. Ability to relate positively with various workplace relationships – i.e., Thousand Hills Co. employees, investors, customers, bankers, governmental representatives, vendors, residents, and more.

7. Ability to work with minimal supervision – must be highly motivated and self-directed.

8. Understand and adhere to organizational policies and procedures.

This position will work directly alongside one of our partners as part of a small, cohesive team. Thousand Hills Co is a brand representing a family of companies across various categories within the real estate industry including a real estate investment fund, a management company, a real estate holding company, a civil engineering company and more. We offer a positive and flexible work atmosphere where we all work to the best of our abilities, but we also take time to recharge bodies, and spirits. Our team values family, hard work, transparency, laughter, thoughtful interactions, good design, generosity and much more.